If you manage a coffee shop or are looking into managing one, you may be wondering if there are any ways to improve your managerial skills in a budget-friendly way. Fortunately, several cost-effective courses aim to do just that.

The 6 awesome budget friendly coffee shop management courses, separated into in-person and online courses, are:

For in-person coffee shop management courses, there are the Bellissimo Two Day Business Workshop, the Texas Coffee School’s Coffee Shop Management, or the 3-Day Coffee Business Master Class also by the Texas Coffee School.

For coffee shop management courses online there is the Coffee Business School of the Cascades Virtual School, Udemy’s Start Your Coffee Shop Business Masterclass, and the Coffee Shop Business Plan Template with Examples and Financials by Udemy offer that.

Because coffee shop management courses come in both online courses and in-person courses, you should be able to find one that suits your needs and learning style.

Online Courses

Coffee Business School of the Cascades Virtual Coffee School
Cost – $199

Three years in the making, the Coffee Business School of the Cascades’ Online Virtual Coffee School is billed as a comprehensive, detailed, and focused series of programs that can provide you with all the important business and beverage information you’ll need to start a shop of your own and to make it profitable.

The program is separated into four parts, with each part being the topic of the day over four days. There are over 30 video lessons consisting of half an hour each that correspond to those topics over the four days. The grand benefit of this program is that you will retain access to all of the online material for two years, meaning you can go back and rewatch any within that time as often as you’d like.

The four-day program consists of:

  • Day 1 – Planning and Creating Your Business
    • Focused on the developmental aspects of a new business, this day features courses on creating a business plan, location and layout of a coffee shop, equipment and machinery necessary for a coffee shop, and other topics designed around the planning stage.
  • Day 2 – Opening and Running Your Business
    • Day 2 focuses on the information you’ll need after opening the doors of your new coffee shop, such as the hiring of employees, training employees, management techniques, and other topics that detail the daily running of a coffee shop.
  • Day 3 – Understanding Coffee and Making Espresso Drinks
    • On day 3, the focus will be on all things coffee itself, like proper techniques for roasting coffee beans, extracting espresso, steaming milk, etc. It also provides a unique look at the history of coffee and just why and how it’s become so popular with people around the world today.
  • Day 4 – Making Other Coffee Bar Beverages and Pouring Latte Art
    • The focus of the last day of the program is on a more detailed knowledge of coffee beverages, such as specialty drinks, how to pour latte art and other more specialized topics.

Along with these video tutorials, the program also offers downloadable content that includes drink recipes, sample menus, articles on the 21st-century coffee business, a guide to adding $1000 to your bottom line, and more.

Udemy Masterclass: Start Your Coffee Shop Business
Cost – $89.99

The Masterclass: Start Your Coffee Shop Business by Udemy is a comprehensive and practical course that seeks to provide real-world concepts and methods that can be readily applied to your business.

It touches on all the facets of business, from funding, budgeting, key equipment needed, personnel, product management, market research, competitor analysis, and everything that has anything to do with opening and running a successful coffee business.

The program includes more than three and a half hours of on-demand video, 49 downloadable resources, and gives you full, lifetime access to all materials. You can watch, read, and learn at your own pace, at any time.

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How to Start a Coffee Shop Tip 1

The program is separated into the following five sections:

  • Get the Capital You Need – This course section includes all the details about how to plan, seek, and acquire the starting money you’ll need to open and operate your coffee shop. It is broken down into:
    • Course Introduction
    • Stages of Financing
    • Sources of Financing
    • Financial Planning
    • Angel Investors, An Introduction
    • Start-Up Business Sketch
    • The Pitch
  • Industry Trade Secrets – This course section details the hard-won knowledge of the instructors, distilling what they’ve learned into easily understandable snippets of everyday life in the coffee business. It breaks down into:
    • Workforce
    • Facilities and Equipment
    • Your Initial Budget
    • Key Product
    • Key Success Factors
  • Product Development – This section introduces and explains the product development process, including how to match your ideas to real-world standards and make them come to life. It’s broken down into:
    • Introduction to the Product Development Process
    • Idea Generation, Idea Selection, and SWOT Analysis
    • What is Stage Two?
    • Creating and Evaluating Your Prototype
    • Creating and Conducting Focus Group Discussions
  • Market Analysis – This section deals with all things marketing, from demographics to psychographics to social media. It breaks down into:
    • Market Sizing: Introduction
    • Demographics
    • Psychographics
    • Creating and Conducting Surveys
    • Survey Through Social Media
    • Online Survey Platforms
    • Market Sizing: Conclusion
    • Competitor Analysis
    • Location Analysis
  • Business Operations – The final course section is a comprehensive guide into the business aspect of your coffee shop, giving a firm view of what day-to-day life looks like in the office of your business. It is broken down into:
    • Basic Cashflow
    • A Touch of Accounting
    • Funds Management
    • Building Blocks of Operations
    • Improving Productivity
    • Ensuring Product Quality
    • Recruiting Your Personnel
    • Recruiting Through Online Jobs
    • Improving Personnel Motivation
    • Marketing and Consumer Behavior
    • Market Segmenting
    • Market Tactics

Udemy Coffee Shop Business Plan Template w/Examples and Financials
Cost – $79.99

Another good online program from Udemy is their Coffee Shop Business Plan Template which provides an extensive set of templates, examples, and sample documents for beginning and running a successful coffee shop business.

This program includes on-demand video, downloadable articles and resources, and complete lifetime access to the materials. It provides a full business plan template, a complete financial model, and a slide presentation template that allows you to create your professional presentation.

The program trains you and urges you to customize the documents, so at the end of it, you’ll have personalized plans and presentations for your coffee shop.

The program is divided into the following four sections:

  • Introduction to Coffee Shop Business Plans and Start-Up Documents – This section covers the introduction and explanation of the business plan and other beginning documents. It allows you to download the samples and templates that you will use to create your business plan and financial documents.
  • Business Plan – This section comprises the bulk of the program, a detailed and comprehensive lesson into all the aspects of the business plan. It includes information on executive summaries, organization, market analysis, strategy, financial projections, and the course of 18 lectures.
  • Excel Workbook for Creating Financial Statement Projections – This section delves into the included Excel workbook and worksheets used to create your personalized financial statement projections. It includes a tutorial on how to use Excel to do this, providing samples along the way.
  • Coffee Shop Pitch Deck, a Company Powerpoint Presentation – This section allows you to download a PowerPoint presentation, teaches you how to customize it, and shows you the best way to present your business. When completed, you should have the advanced skills to be able to present the best PowerPoint presentation you can.

This program does require a basic understanding of Microsoft Office, but is generally easy to navigate, and provides detailed instructions on how to customize each of the downloadable documents.

A bonus of the Udemy programs is the existence of online coupons that can significantly reduce the price of their offered program. Coupons can be found in several online locations, and can reduce the price of a program by as much as 90% with the right one! Before taking an Udemy class, be sure to search for a coupon that may provide you a reduced price.

Bellissimo’s Coffee Business Startup Course
Cost – $499

The Coffee Business Startup Course by Bellissimo is a comprehensive guide to opening and running your own coffee business. It includes downloadable content, dozens of on-demand videos, and a final examination to ensure that you develop the knowledge and confidence needed to run your own business.

The program is separated into four-course topics and includes a one-on-one consultation session upon completion of the course. Taught by real coffee shop owners with a combined experience of over 100 years, it seeks to take the mystery out of every aspect of the coffee shop business, from initial concept to daily management.

With lifetime access to the materials, it allows you to learn at your own pace, in the time that you have available. All videos are pre-recorded so there is no time limit, and no limit on how many times you go over the material until you’re ready for the final exam.

It’s separated into the following course topics:

  • Developing a Concept – This course section focuses on your initial concept, from what type of coffee business you want, to how to brand yourself and your shop. It’s broken down into:
    • Types of Coffee Business
    • Finding Inspiration
    • Business Plan
      • 10 Essentials to Entering the Coffee Industry
      • Presentation Business Plan
      • Financial Business Plan
    •  Securing Funding
      • Bank Loans
      • Setting a Budget
      • Operational Feasibility
      • Startup Costs
    • Branding
  • Creating a Space – This course section deals with all the needs and expectations of finding the right location for your coffee shop. It breaks down into:
    • Finding a Location
    • Negotiating a Lease
    • Designing a Coffee Shop
      • Fixture and Layout Guide
      • Intro to Equipment
      • Espresso Machine Guide
      • Other Coffee Equipment You’ll Need
    • Planning a Menu
      • Your Coffee Menu
      • Filling Out Your Menu
      • Choosing a POS (Point of Sales) System
    • Creating Signage
    • Opening Your Doors
  • Running a Coffee Shop – This section details all the daily activities that come with running your shop. It is broken down into:
    • Setting Budgets
      • Budgets and P&Ls (Profits and Loss Statements)
      • Controlling Labor
      • COGS (Cost of Goods Sold)
    • Business Taxes
    • Limiting Liability
    • Hiring Staff
      • What to Look for in Employees
      • Hiring Strategies
      • Interviewing
      • Job Descriptions
      • Your Cafe’s Culture
    • Managing a Team
      • Employee Handbook
      • Communication
      • Online Training vs Hands-On Training
      • Disciplinary Action
      • Giving Effective Praise
      • Using Checklists
    • Customer Service
  • Marketing and Growth – The final section deals with proper and effective marketing and ways to increase your profits. It breaks down into:
    • Marketing and Advertising
      • Marketing Overview
      • Marketing Strategy
      • Marketing Execution
      • Marketing Plan
      • Websites
      • Social Media Strategy
      • Social Media Execution
      • Traditional Advertising
    • Merchandising
    • Business Goals

This online program is designed for those who can’t attend their in-person courses, to provide the same guidance into opening and running your coffee shop in an online fashion. For those who wish to have a more hands-on approach, they also offer in-person programs.

In-Person Courses

Bellissimo’s Two Day Business Workshop
Cost – $1,250

Bellissimo provides an in-person program as well as an online one. Their 2-day workshop covers every aspect of their above online course, only with physical interaction with instructors, giving you the ability to work with, and question, real coffee shop owners in person.

I won’t repeat the entire program structure here, but the daily breakdown of the program is:

  • Day 1
    – Developing a Concept
    – Creating a Space
    – Running a Coffee Shop
  • Day 2
    – Marketing and Growth
    – Examination
    – Q&A with Instructors

For those who prefer face-to-face interactions and the ability to ask questions throughout the program, this in-person course provides the same detailed courses along with the ability to do those.

Bellissimo also provides a 5-day workshop bundle for $2,850 that includes all of the business aspects of running a coffee shop along with detailed training on the fundamentals of serving, roasting, and creating the best coffee experience for customers.

Check out Coffee Shop books HERE.

Texas Coffee School’s Coffee Shop Management Training Course
Cost – $400

The Texas Coffee School also offers full in-person training courses. This 1-day course is designed to rapidly increase operations knowledge and improve management resources.

Created by coffee business experts, the focus of this course is to equip managers with practical knowledge and the key factors that have the most impact on the daily operations of a coffee shop. Designed for both new and experienced managers, this course aims to examine and explain the most important things a coffee shop manager should know and do to improve their shop.

Every student receives a binder filled with class notes, key tips, and management resource materials that is theirs to keep. The course provides the opportunity to question real-world managers about their own experiences and tips on how to run the best coffee shop you can.

Texas Coffee School’s 3-Day Coffee Business Master Class
Cost – $2,600

In addition to their 1-day course, they also offer a 3-day master class that is designed to get into all of the details needed to open and run a coffee shop of your own. Providing a step-by-step roadmap for opening and operating a coffee shop, no previous experience is necessary for this course.

Through small class sizes, this course offers an intimate and personalized learning experience designed to train each student in all the aspects of being a barista, coffee business operations, and daily coffee business management.

Each student receives detailed consulting resources, including a binder with over 200 pages of class notes, spreadsheets, menu designs, cafe designs, and layouts, an operations manual, financial plans, and more. All of these are the students to keep.

Their program breaks down into:

  • Day 1
    • Introduction into Opening a Coffee Shop Business
    • Comprehensive Coffee and Barista Training, Part 1
    • Comprehensive Coffee and Barista Training, Part 2
    • Coffee Shop Operations Training, Part 1
  • Day 2
    • Comprehensive Coffee and Barista Training, Part 3
    • Comprehensive Coffee and Barista Training, Part 4
    • Coffee Shop Operations Training, Part 2
    • Practice Time
  • Day 3
    • Coffeepreneur® Mindset and Business Ecosystem
    • Comprehensive Coffee Shop Business Planning
    • Comprehensive Coffee Business Launch Strategy
    • Q&A Session

Through in-person training will always be more expensive, and include traveling, some may prefer the intimacy, hands-on learning, and ability to speak face-to-face with instructors. Fortunately, those options are readily available, as are online options for those who prefer learning at their speed, from their own home.

Related Questions

Are the online or in-person courses better?

Both the online and the in-person courses offer comprehensive and detailed learning experiences. Which is better would be a personal determination based on several factors, such as budget, time available, and preferred learning style. Some may find the ability to interact with instructors more beneficial to their learning style, while some may learn better by working on their own through an online course.

Why are in-person courses more expensive?

In-person courses require additional costs, such as machinery, a learning space, and the bills associated with keeping that space, such as electricity, etc. They also need to keep their machinery clean and in good working order, requiring the cost to do so. Instructors also need to be paid regularly, unlike online instructors who may be paid once just to record a video. While more expensive, some do prefer hands-on learning and the ability to speak one-on-one with instructors.

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Please note: This blog post is for educational purposes only and does not constitute legal advice. Please consult a legal expert to address your specific needs.